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Keep ahead of your competitors ?
Cut costs ?
Increase profits ?
Reach peak efficiency and effectiveness ?
Achieve your goals ?
Realize your dreams ?
If you do, you have come to the right place.
Keep on reading.
If you are working in the hospitality industry would you like to have a system where you could connect and work with key industry players – travel  agents, financial, educational Institutes, corporate business, suppliers and individuals all at once at the click of a button even when you are at home.
 This system is available today. Now.
We have created a platform to connect the entire hospitality industry to deliver a more efficient, effective, and productive experience for you.
This platform is called Sapro Hotel management ERP, also known as Hotel Property Management System (PMS).

For Hotels,

This platform helps hoteliers to manage their hotel in-house operation like reservations, check-in/ checkout, cashiering, billing, audit and many reports.

Travel agents/ Corporate and individuals,
Integrated with travel agents/ corporate and individuals, where hoteliers could offer very special rates and allow them to book through our platform. Further platform notify any rate changes immediately.

Financial institutions,
Promote their cards, loans, facilities and new services to hotels and others.

Promote their products and services.

Educational institutions,
Provide external/ internal training, supply skilled staff on demand from their training centers, outsource services etc,


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Sapro HM ERP.... Keep ahead of your competitors. Cut costs. Increase profits. Reach peak efficiency and effectiveness. Achieve your goals. Realize your dreams.

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– Integrated Channel Manager & Booking Engine

Reach your target audience through our 200+ hotel channel manager integrations with OTAs, GDS and other booking platforms. This cloud based  CM is fully integrated with Sapro PMS and is a real-time application is ideal for properties of all sizes.

Online booking engine enables simpler integration with the hotel website to allow online reservations. Booking engine also fully integrated Sapro PMS and  Similarly a payment gateway can also be integrated to receive payments on online reservations.

  • Features of Sapro Channel Manager and Booking Engine
    • Multiple room types
    • Multiple meal plans
    • Seasons / contract period
    • Centralized and secured rates
    • Rate change upon authorization
    • Add/ Edit/ Delete OTA authorization
    • Active / inactive OTA – only active is visible
    • Link to preferred payment gateway
    • Confirmation email to guest
    • Confirmation email to hotel
    • Confirmation to Sapro PMS via alert or notification
    • Display online reservations in separate interface to confirmation

– Rates/ Contract Management

Fully customized rates and contract management module with day wise room planner. Supports unlimited travel agents or tour operators with following features.

  • Rates/ Contract management features
    • Room plan creation
    • Markets
    • Seasonal/ Periodical contracts
    • Multiple room types
    • Multiple capacities
    • Multiple meal plans
    • Multiple currency
    • Currency auto conversion
    • Unlimited tour operators
    • Centralized and secured rates
    • Customised rate change upon authorization
    • Add/ Edit/ Delete Contracts upon authorization
    • Active / inactive contracts and only active is visible
    • Create common rate packages to link with tour operators
    • Map contracts with related to next period / season
    • Arrival / departure time management
    • Arrival / departure meal management
    • Reports
    • Customized reports

– Reservation management

Sapro PMS reservation module is integrated with CM, IBE, rates and contracts. This is the most crucial department in a hotel as reservations must be carefully managed to avoid overbooking, regular monitoring of integrated CM and IBE. Following benefits and features of Reservation management

  • Collect Personal data by scanning passport or reading copy
    • Read names and other required information and move to pms
    • Countries & Nationalities
    • Room plan creation
    • Markets
    • Seasonal/ Periodical contracts
    • Multiple room types
    • Multiple capacities
    • Multiple meal plans
    • Multiple currency
    • Currency auto conversion
    • Unlimited tour operators
    • Centralized and secured rates
    • Customized rate change upon authorization
    • Arrival / departure time management
    • Arrival / departure meal management
    • Preferred room request
    • Reports
    • Customized reports

– Front Office

Front office module can be considered the main module which enables handling of the entire operation. With the availability of multiple options such as creation, deletion and updating of room types, room management, meal plans and tour operator contracts etc. There is also the ability of configuring exchange rates in order to be updated on all bills as well as to support any form of tax levels. All reports and forecasts can also be accessed as per the front office requirements.

  • Room listing
  • Room allocation / deal location
  • Check in
  • Express check-in upon room status GUI
  • Late Check in
  • Search engine
  • Guest registration card
  • Welcome email
  • Forecast
  • Room status
  • Room change
  • Actions
  • Supplements management
  • Allotments
  • Specials
  • Checkout
  • Guest comment card email
  • Night audit
  • Reports
  • Room allocations
  • In-house guests
  • Chef’s report
  • Room plan
  • And all above listing / summaries and detailed
  • Over 30 verities of reports and views
    (a) Customized reports

– Cashiering

This module is enabled to handle all payments and other monetary transactions, which will be automatically updated to the relevant accounts. Together with the ability to generate all types of reports through authorized access, this module will ensure smooth functioning of the hotel’s financial operations

  • User configurable tax table
  • Multiple currencies
  • Maintain daily / periodic currencies
  • Posting support any profit centers
  • Advance receipt
  • Part payment accept
  • Settlement
  • Checkout confirmation
  • Refund upon authorization
  • Encashment
  • Encashment via Credit / debit card

– Night Audit

The best module to ensure the day end process is carried out smoothly at the end of each day’s operations. All transaction records within the day will be posted to the relevant locations and capture any unclosed/ unfinished transactions which will minimize errors and shortcomings.

  • Night audit reports
  • Room rate posting
  • Location wise audit interface with
    (a) Invoice wise(b) KOT /BOT wise(c) Item wise(d) KOT/BOT or Invoice wise notes to HOD via email (Optional)(e) Email module (Optional)

– Point of Sale

Also referred to as POS, this can be utilized at any outlet that requires billing, such as restaurants, bars, gyms, spas etc. This module can be utilized to bill for both in-house guests and external parties. For in-house guests theses bills can be posted to the relevant rooms accordingly. The module consists of multiple price levels, settlement types as well as the facility of splitting bills.

  • Item selection by

(a) Pictorial

(b) Item codes or

(c) Description

  • Allocate waiters based locations
  • Waiters photos / name for easy and readability
  • Tables based locations
  • Configurable 2 item types
  • KOT/BOT ordering module
  • Item cancellation KOT/BOT
  • Split bills
  • Posting / settle
    (a) Cash(b) Credit card(c) Room(d) Tour operators(e) Hotel account(f) Owner account(g) Or any posting (pre configurable)
  • Discounts upon authorization
  • Different configurable tax table
  • Different configurable price levels
  • Order display monitor at kitchen
  • Reports
  • Daily / Shift sales summaries
  • Main category wise
  • Sub category wise
  • Item wise
  • Void bills
  • Void items
  • Customized reports

– POS Management Module

This module ensures overall management of  F & B (restaurants, bar), SPA and other outlets, where the users are enabled to update master data related to the POS. Further, Item allocation to outlets and administrator level POS reports, etc.

Features of POS manager

  • Main category management
  • Sub category management
  • Item management
  • Item type management
  • Location/ Outlet management
  • Table management
  • Serviceman management with PIN assignment
  • Item allocation to outlets
  • Administrator level reports
    • Location wise sales summary
    • Item wise sales summary
    • KOT/BOT
    • Void items
    • Void bills
    • Payment mode wise
    • Tip reports

– Costing / Menu Engineering

Costing of all menu items can be managed through this module. The user is enabled to update all recopies of the menu items together with the ingredients and quantities which will be stored in the system. When a menu item is sold through the POS, the quantities of the relevant recipe ingredients will be reduced from the relevant sub store. This ensures easy inventory and menu record maintenance.

  • Portion wise costing
    • Ingredients
    • Including utilities
  • Usage wise costing
    • Users has to input available balance at evening.

– Housekeeping Module

With this module room status can be updated as Vacant clean, Vacant dirty, Occupied clean, Occupied dirty. Which reflects in the front office to sale the room.

Sapro has 3 options for house-keeping/ maid status update

  • House-keeping module in the PMS – it is the default module for users to update the room status
  • APP for update the room status,
  • Room phone to update the room status via interactive voice recognition (IVR)/ guidance
  • Both APP and IVR modules are advanced compared to the default house-keeping module, where house-keeping supervisor could assign house-keeping staff and staff could mark the start and end time of each room.


  • Update room status
    • Vacant clean
    • Vacant dirty
    • Occupied clean
    • Occupied dirty
  • Standard reports
    • Room listing
    • Arrival list
    • Special requests
  • APP and IVR features
    • Assign staff
    • Mark start and end time
    • Advanced Reports
      • User wise including time taken to clean the room

– Event Management / Banquet module

With the ability for complete banquet and event management through this module, the user is able to manage multiple locations together with menu selections, banquet arrangements, payments and forecasting.

  • Multi locations
  • Multi-function time definition
  • Menu selection
  • Cashier
  • Advance receipt
  • Special notes location wise
  • History
  • Forecasting
  • Different taxes
  • Customized Reports

– Inventory

Maintain up-to-date and accurate store records with the inventory module which covers all areas of maintaining store inventory. Issuing of purchase requisitions, purchase orders, GRN, Store requisitions, issue notes, and transfer notes as well as generating all reports directing email alerts are some of the many functions of this module.

  • Categorization to two levels
  • Maintain re-order level/Qty, Min/Max qtyetc
  • Main stores and any number sub stores
  • Base unit maintenance for UOM
  • Purchase requisitions
  • Purchase orders
  • Goods Receive Notes (GRN)
  • Material Requisition Note (MRN)
  • Goods Issue Notes (GIN)
  • Goods Transfer Notes (GTN)
  • Goods Return Notes (GRTN)
  • Update GL (optional)
  • Reports
  • Listing of goods in several sorted formats
  • Re-order levels
  • Email alerts
  • Stock levels
  • All above reports
  • Customized reports

– Integrated General Ledger

The complete finance module which enables the user to handle complete ledger transactions of the business will ensure smooth and accurate financial management and reporting.

  • Sales & Debtors
  • Sales
  • Cash & Credit Invoicing
  • Receipts for Debtors Settlements
  • Credit Notes & Sales Returns
  • Debtors Ageing Summary & Detail
  • Debtors Balance Summary & History
  • Overdue Invoice Reports
  • Post Dated Cheque Reports by Customer
  • Post Dated Cheque Reports by Deposit
  • Customer Contact List
  • Sales & Debtors – Reports
    (a) Sales by Item Summary & Detail
    (b) Sales by Customer Summary & Detail
    (c) Sales by Rep Summary & Detail
    (d) Sales by Division Summary & Detail
    (e) Sales by District Summary & Detail
    (f) Outstanding Sales orders by Customer
    (g) Outstanding Sales orders by Item
  • Purchase & Suppliers
    (a) Supplier Settlements
    (b) Accruals Entry
    (c) Supplier Direct Mailers
  • Banking & General Ledger
    (a) Cheque Entry
    (b) Cheque Books and Standard Printer
    (c) Printing Vouchers
    (d) Petty Cash Entry
    (e) Printing Petty Cash Vouchers
    (f) Fund Transfer Entry
    (g) Bank Reconciliation (Auto & Manual)
    (h) Journal Entry
  • Banking & General Ledger – Reports
    (a) Cash/Bank Book Report
    (b) Petty Cash Book Report
    (c) Bank Reconciliation Report
    (d) (Current & Past Months)
    (e) Journal Report
    (f) Transaction Detail report
    (g) General Ledger Report
    (h) Chart of Account List
    (i) Trial Balance
  • Other Modules
    (a) Handling Profit Centers
    (b) User Password Management
  • Other Features
    (a) Export Reports to Excel
    (b) Export Reports to PDF files
  • Purchase & Suppliers – Reports(a) Creditors Ageing Summary & Detail
    (b) Creditors Balance Summary & History
    (c) Unpaid Bills Report
    (d) Supplier Contact List
    (e) Purchases by Item Summary & Detail
    (f) Purchases by Supplier Summary & Detail
    (g) Purchases by Division Summary & Detail
    (h) Outstanding Purchase orders by Supplier

– HR & Payroll

The HR & payroll module ensures accurate and easy maintenance of all staff data, including personal and employment information, time and attendance records, benefits and compensation, and tax and compliance requirements.

Further, improve efficiency and accuracy in their HR and payroll processes, reduce manual work and errors, and ensure compliance with government tax, provident funds, laws and regulations.

  • Multi business unit
  • Departments
  • Employee management
  • Leave types,
  • OT
  • No pay
  • Loan Type
  • Tax Category
  • Leave maintenance
  • Denominations
  • Pay slips / summaries
  • EPF / ETF reports
    (a) Holiday colander

– Management Information System (MIS)

This is an extremely important module for the top level management in order to get a precise outlook through the dashboard or by generating relevant reports in order to get a clear picture in the hotel. In summary, its provides all required information of all departments.

Sapro MIS is designed to provide management with timely and relevant information to support decision-making processes. In the hospitality industry, an MIS can be used in hotels to collect, process, and store data related to various aspects of operations.

In other words, This module can be used to manage guest reservations, track room occupancy rates, manage housekeeping and maintenance schedules, monitor inventory levels, and track financial data such as revenue and expenses. It can also be used to track employee data, such as time and attendance, payroll, and performance metrics.

With the help of an MIS, hotel managers can access real-time information about the performance of the hotel, make data-driven decisions, and optimize operations to improve guest satisfaction and profitability. MIS can also help in forecasting trends, analyzing past data and streamlining operations, and providing real-time information to guests.

  • All reports of provided modules in the system
  • Dash board with key concerns
    • Availability
    • Sales
    • Room status
    • Alerts
    • Forecast
    • Arrivals, stayovers and departures
  • Audit Trail

– Administration module

This is the module for the overall access controlling of the system. Such as creating new users, assigning user roles, authorization levels.

Further, used monitor sync status with POS and other modules.

  • Manage users
  • Manage user roles
  • Assign users / roles
  • Assign authorizations

All in ONE – Sapro Hotel Management software/ Property Management System/ Hotel management ERP…. Keep ahead of your competitors. Cut costs. Increase profits. Reach peak efficiency and effectiveness. Achieve your goals. Realize your dreams.

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